Disclosure: We may earn a commission when you visit links on our website. Affiliate Disclosure.

This post will show you how to select professional or good email names for personal or business use.

Both for Business and Personal Use.

Email Addresses are so important when it comes to using them.

As we know, email addresses are used for professional purposes like sending a proposal, sending a resume, etc.

So, when making an email address, we have to make sure that we are making it suitable and sound professional.

Some people search on the internet for cute names for an email address but believe me, that is the biggest mistake.

When we are naming our email address, we have to make sure that everything sounds good, and when anyone pronounces it, they must not feel weird.

Let’s see how we can create good email names for business or personal use.

Good Email Names and Ideas for Personal Use

How to Select Professional or Good Email Names for Yourself
  • Save

Now, let us see how we can select an amazing email name. There are specific rules you must follow.

If you are using it for personal purposes, there might be no need for a custom email address like yourname@yourwebsite.com. This is not necessary for personal use.

You can use services like

These email services are free for personal use, and you can create an email ID like yourname@gmail.com or yourname@outlook.com

Sounds Good,


Now, how to select the names and what rules you must follow while creating an email ID.

Rules for Creating Good Email Names

Here are the rules,

Rule 1. Include Your First Name (Mandatory)

Yes, try to include your first name in the email. For example,

But, if your name is too common, then there is high chance that your name is already taken, which is why Rule 2 comes.

Rule 2. Use your Surname in your Email Address

Now, you can choose your surname in your email ID, but because of culture and norms, your surname might change in the future, so make sure that you think 10 years later when creating your email address.

If your surname does not change in the future, then you can use your surname in your email ID.

For example, rameshrawat@gmail.com

But there is a high chance that your name + surname might not be available in Gmail or Outlook. Then follow Rule 3.

Rule 3. Use Dot in your Email Address (Optional)

Example: ramesh.rawat@gmail.com or ramesh.rawat@outlook.com and believe me, still, some people whose email IDs will already be taken. Then, in that case, follow Rule 4.

Rule 4. Try Different Variations of First Name + Last Name

Now, this will work for everyone for sure. Try different variations for your name.

Example are:

  • ramesh.rr@gmail.com
  • R.rawat@gmail.com
  • rawatramesh@gmail.com

 When creating a username with different variations, try to obey Rule 5.

Rule 5. Keep this in Mind

  • Try to exclude Numbers or try not to use numbers
  • Make it easy to pronounce
  • Don’t use the date of birth
  • Avoid Shortcuts
  • Avoid Nicknames
  • Avoid Religion Name

Following rule 5 will make your email address super professional believe me.

Follow these 5 Big Rules while creating an email address and your Professional Email Address for Personal Use is Ready to Use.

Rule 6. Add Your Job Title or Function 

Sometimes it is hard to come up with a combination that is not used in Gmail or Outlook. Another method of creating good email names is to add an abbreviated description of your job or title to your email address.

Here are a few examples using this rule:




This method should not be used unless the previous methods do not work.

Rule 7. Location, Location, Location – For Local Business Owners

 If your business focuses on a specific city, state, country, or region, you can add it to your name to give you more options. This is ideal for local service businesses that only serve a single town or city.

Examples of this technique:




Once again, you should only use this if you don’t find other options. It is a great way to separate yourself from other people with the same name but does make your email address longer than we prefer.

Rule 8. Don’t Forget Microsoft’s Other Domain Names

While your free account on Google is limited to Gmail.com, that is not true for a Microsoft account.

You are not stuck with Outlook.com.

You can choose from any of these other domains to create good email names:




This option gives you a little better chance of being able to use your name without the other descriptors attached.

Please remember that these domain names are not as well known as business email addresses, so if you can use Gmail or Outlook, it is preferred.

Rule 9. Have you asked?

You might be surprised how many email addresses are no longer being used, or the owner doesn’t care if they keep them.

Sometimes getting the perfect name is as simple as asking. 

Try sending a short email to the email address you would like to have.

Ask them if they are still using it or would be willing to transfer it to you for a low price. 

You may get told “No,” but sometimes, that simple question gives you the perfect email address for your business needs. 

This should be your last option because it is the least likely to work.

Selecting a Professional or Good Email Names for Business Use

When creating an email for your business, then, try to follow some rules that are given.

When you are creating email names for your business, then I have already assumed that you have a domain for your business (Example: website.com).

Now you must create a custom email address for your business. If you want to know how to make a custom email address, then click here.

Now, I’ve assumed that you know how to create a custom email address for your business.

You already know how to create a custom email address. Let me show you how to select suitable names for your business use.

Here are the rules for selecting a custom email address.

Rule 1. Use Different Emails for Different Teams

First of all, you have to create an email for your team like:

  • contact@yourwebsite.com
  • sales@yourwebsite.com


You must select an email address for your team after creating and distributing it to your team for email management.

Rule 2. Use Personal Names for Any Person

For a specific person like if Akash is your manager, then you can create an email for Akash like akash.manager@yourwebsite.com or simply akash@yourwebsite.com

I hope you understand that you can create a specific email address for any person on your team.

Rule 3. Use Specific Designation in Email for Special Person

To create good email names for your business, you must create emails for special people like the CEO, Manager, etc.


  • ceo@yourwebsite.com
  • manager@yourwebsite.com


Now I hope you understand how to select fantastic good email names for personal and business use.

Also, Read,

Conclusion of Good Email Names

In conclusion, creating email names is very important for your personal and business life.

You have learned how to create good email names for your email address. I hope you understand.

  • Save
7 Pillars of Affiliate Marketing

Ready To Make Money Affiliate Marketing

Learn These 7 Pillars of Affiliate Marketing I’ve Used To Create A Hyper-Profitable Affiliate Business From Scratch So You Can Make Your First Commission Online…

Similar Posts

Leave a Reply

Your email address will not be published. Required fields are marked *